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Accountability

With the goal of ensuring sound management of public funds, applicants receiving financial support under the program undertake to provide the information necessary for accountability, as required by the Ministère. Accountability includes, in particular, the following:

  • A progress report, when scheduled, with:
    • The progress of project activities, which includes a description of the activities carried out, the completion dates, the number of people reached, the results achieved, the project partners and explanations of any discrepancies between the approved project and the completed project;
    • The statement of expenses incurred, which includes a description of the expenses incurred, the number of hours expended, the actual amounts expended and explanations of any discrepancies between the approved budget and the budget used;
    • A copy of the material produced during the reference period, if any;
    • Any other information considered relevant by the Ministère or the recipient.
  • A final report, submitted within 30 days of the project’s completion, with the following supporting documents and elements:
    • A detailed report on the activities carried out and the results obtained, including a description of the activities carried out, the completion dates, the number of people reached, the results achieved, the project partners, the impact of the results in the short, medium and long terms, the means put in place to ensure the project’s sustainability, the potential for transferring the results to other environments or clienteles and explanations of any discrepancies between the approved project and the completed project;
    • A detailed report on the use of the financial assistance granted under the project, which includes a description of the expenses actually incurred, the amounts, the number of hours expended, explanations of any discrepancies between the approved budget and the budget used, as well as the other income actually received from the project partners;
    • A copy of the material produced during the project, if any;
    • Any other information considered relevant by the Ministère or the recipient;
    • All the supporting documents that have been requested by the Ministère.

    Supporting documents must be kept by organizations for five years and can be consulted upon request by the Ministère.

     

    Information

    For more information, please communicate by email with intimidation@mfa.gouv.qc.ca.

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Last modified date :
September 17, 2021